In respect of all the above information, our overarching purpose is to enable us to operate a secure online environment to improve the connectivity and representation of black young professionals. We want all of our community members’ information to be secure, but also visible to us so that we can provide them personalised customer service and a customised user experience. 

3. Our legal basis for processing personal information 

We only ever use your information in line with applicable data protection laws – in particular, the EU General
Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. In short, this means we only use it
where we have a legal basis to do so. Under GDPR, these are the general legal bases for which we process your
personal information, as detailed in the table above: 

• Consent – you have given us consent to process your personal information for a specific purpose that we have told you about.

• Performance of our contract – processing your personal information is necessary for a contract you have with us, or because we have asked you to take specific steps before entering into that contract.

• Legitimate interests – processing your personal information is necessary for our legitimate interests or those of a third party, provided those interests are not outweighed by your rights and interests (including where processing is required to comply with or enforce a legal obligation, or to exercise or defend our legal rights).

4. When do we share your personal information?

We may disclose your information for certain purposes and to third parties, as described below:

• BYP Network staff and our group of companies: we share your information with our staff (including employees, consultants, agents and advisors) and within the BYP Network group of companies as required for: providing you with access to our services according to our agreement, data storage and
processing, providing customer support, making internal choices around business improvements, content and product development, and for the other purposes set out in this Privacy Policy. Where we hire staff outside of the UK or the EEA, we ensure that they are party to equivalency measures and contractual safeguards as mandated by the European Commission.
• Third Party Providers: We use certain companies, agents, software providers, or contractors (Third Party Providers) to perform services on our behalf or to help deliver our services to you. We contract with Third Party Providers, for example to host online events, generate leads online, provide payment processing services, to analyse and action data, email, messaging and newsletter communications, as well as for infrastructure and IT services, to personalise and enhance our services, to provide customer service, and to process and administer consumer surveys. In the course of providing such services, these Third Party Providers may have access to your personal information. We do not authorise them to use or disclose your personal information except in connection with providing their services to us.
• Promotions with our partners: We may offer joint promotions, schemes or incentives with our selected partners (including in respect of recruitment) that, in order for you to participate or be put forward, will require us to share your information with the relevant partner or permit us to do so. In fulfilling these types of promotions, we may share your name and other information in connection with fulfilling the relevant incentive or purpose. Please note that our partners are responsible for their own privacy and data protection methods and if applicable you should refer to their relevant privacy policy.
• To protect legitimate interests: There are certain circumstances where BYP Network and our Third Party Providers may disclose and/or make use of your information where a disclosure would be necessary to: (a) satisfy any applicable law, regulation, legal process, or other legal or governmental request or requirement, (b) enforce applicable terms of use, including investigation of any actual or alleged breaches, (c) detect, prevent, or otherwise address illegal or suspected illegal activities (including payment fraud), security or technical issues, or (d) protect against harm to the rights, property or safety of BYP Network, its Subscribers, visitors or the public, as required or permitted by law.
• Transfers of our business: In connection with any corporate reorganisation, restructuring, investment, merger or sale, or other transfer of assets, we will transfer information, including personal information, provided that the receiving party agrees to comply with our requirements as set out in this Privacy Policy relating to your personal information. 

5. Communications 

This section is to explain how we will ensure that you only receive communications that you wish to receive. 

Marketing communications: 

We want to ensure that you are informed and aware of the best services and promotions that we can offer you. By consenting to receive additional communications (by mail, telephone, text/picture/video message or email) from us and any named third parties that feature at the point of obtaining consent in respect of such information, we will process your personal information in accordance with this Privacy Policy. 

You can change your marketing preferences and where applicable unsubscribe at any time by accessing the settings within our websites (if such functionality is available) or emailing us or clicking the relevant links in an email. If you choose not to receive this information we will be unable to keep you informed of new services and promotions of ours, or the BYP Network group of companies, that may interest you. 

Whatever you choose, you will still receive other important information, for example service updates, as described below. 

Service communications: 

We may send you communications such as those which relate to any service updates (e.g. service availability, product or service or initiative releases, new locations) or provide customer satisfaction surveys. We consider that we can lawfully send these communications to you as we have a legitimate interest to do so, namely to effectively provide you with the best service we can and to grow our business.

6. How long do we store your personal information? 

Unless a longer retention period is required or permitted by law, we will only hold your personal information on our systems for the period necessary to fulfil the purposes outlined in this Privacy Policy or until you request that the data be deleted. Even if we delete your personal information, it may persist on backup or archival media for legal, tax or regulatory purposes.

In accordance with this Privacy Policy, you have the right to request that we delete your personal information,
except where we are legally permitted or required to maintain certain personal information. For example: 

• We are legally required to retain financial and transaction data for a minimum period of 7 years for tax, audit and accounting purposes. This includes keeping a record of the amount of each transaction, what it related to, and who we transacted with.
• If there is an unresolved issue relating to any customer, for example relating to a complaint surrounding an undelivered product, then we will retain your personal information until the issue is resolved.
• There may be other situations where we have legitimate business interests to retain personal information, such as to prevent fraud or protect security of our other customers. Any Third Party Providersthat we engage will keep your personal information stored on their systems for as long as is necessary to provide the relevant services to you or us. If we end our relationship with any third party providers, we will take reasonable steps to ensure that they securely delete or return your personal information to us.

 We may retain personal information about you for statistical purposes. Where information is retained for statistical purposesit will always be anonymised, meaning that you will not be identifiable from that information.

7. Security of your personal information 

We are committed to securing and protecting your personal information, and we make sure to implement appropriate technical and organisational measures to help protect the security of your personal information. We may adopt various policies including anonymisation, pseudonymisation, encryption, and retention policies to guard against unauthorised access and unnecessary retention of personal information in our systems. 

The information that we collect from you may be transferred to, and stored at, a destination outside of the UK or the European Economic Area (EEA). When we transfer and store your personal information outside of the UK or the EEA we will take steps to ensure that the information is transferred in accordance with this Privacy Policy and applicable data protection laws. In particular, we will ensure that appropriate contractual, technical, and organisational measures are in place with any parties outside the UK or EEA such as the Standard Contractual Clauses approved by the EU Commission. 

Unfortunately, the transmission of your personal information via the internet is not completely secure and although we do our best to protect your personal information, we cannot guarantee the security of your information transmitted to us over the internet and you acknowledge that any transmission is at your own risk. 

8. Links 

Our websites may, from time to time, contain links to websites operated by third parties. This Privacy Policy only applies to the personal information that we collect from you and we cannot be responsible for personal information collected and stored by third parties. If you click on a link, please understand that the relevant third party websites have their own terms and conditions and privacy policies, and we do not accept any responsibility for the content of those third party websites or third party terms and conditions or policies, including where they are providing links back to our websites or services. Please check these policies before you submit any personal information to these websites. 

9. Restrictions 

Our products and services cater to individuals seeking various types and forms of employment, and you must be at least 16 years old to use our products and services, so that we can lawfully process your personal information. We are required to obtain consent of a parent or guardian to process personal data of any person under that age.

10. Your rights and choices

This section explains that you have a number of rights in relation to your personal information. 

Under the GDPR and the UK Data Protection Act 2018, as a user of our website, you are entitled to certain rights. There are circumstances in which your rights may not apply. You have the right to request that we:

• provide you with a copy of the information we hold about you;
• update any of your personal information if it is inaccurate or out of date;
• delete the personal information we hold about you – if we are providing services to you and you ask us to delete personal information we hold about you then we may be unable to continue providing those services to you;
• restrict the way in which we process your personal information;
• stop processing your data if you have valid objections to such processing; and
• transfer your personal information to a third party.

For more information on your rights and how to use them, or if you would like to make any of the requests set out above, please contact us.

We may at certain times need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

As explained in section 4, even if you consented to the processing of your personal information for marketing purposes (by ticking the relevant box or by requesting information about services for example), you have the  right to ask us to stop processing your personal information for such purposes. You can exercise this right at any time by contacting us. Please note that we reserve the right to charge a fee for responding to requests where we reasonably determine that they are manifestly unfounded or onerous or being made in bad faith.

11. Contacting us

If you have any questions or concerns about how we handle your personal information, please contact by email to info@bypnetwork.co.uk

If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at  https://ico.org.uk/.

12. Cookies

This website uses cookies. We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our website with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services, as further detailed in this Privacy Policy.

Cookies are small text files that can be used by websites to make a user’s experience more efficient. 

By law, we may store cookies on your device if they are absolutely necessary for the operation of this site. For all other types of cookies we need your permission. This site uses different types of cookies. Some cookies are placed by third parties that appear on our pages. You can change or withdraw your consent at any time from the cookie declaration on our website.

13. General 

You may not transfer any of your rights under this Privacy Policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
If any court or competent authority finds that any provision of this Privacy Policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this Privacy Policy will not be affected.
Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

This Privacy Policy will be governed by and interpreted according to the law of England and Wales. All disputes arising under this Privacy Policy will be subject to the exclusive jurisdiction of the English and Welsh courts.